Top 10 Common Causes of Data Loss

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Imagine one fine morning you wake up to see that all your years of hard work, information, time and money stored in the form of data has been lost all of a sudden leaving you helpless and in great misery. Data loss, as the name itself suggests is a loss indeed and its aftermath effects could be devastating. Most of the times you are not even aware of how it happens. It could occur in any form including storage, negligence, technical errors and disasters. One can always take precautions and be aware in order to prevent them, Read more to find out the most common causes of data loss and how to recover.

Unintentional Actions

Since making mistakes is an inevitable part of human nature, accidental errors still remain as the most common cause of data loss. Forgetting to save the file before shutting down your system, pressing the delete button in a haste, avoiding the battery warnings, not installing proper backups contribute to the loss of data. As we all know, “to err is human”, but you can always learn from those. Save your files in the beginning itself, be cautious and recheck the data before hitting the delete button, store data in automated cloud backup services such as google drives or keep multiple copies of important files or if you still end up losing data then consider top data recovery services that can help you recover data safely.

Malicious Software and Viruses

Installing free software’s from unsecured sources for temporary usage comes with the cost of infecting your computer with viruses and malware which in turn corrupt your system and damage your data. Downloading and sharing files with peers, opening spoofed emails, connecting your system with USB and pen drives without scanning can bring along viruses. These malwares along with causing monetary losses can also lead to permanent deletion of your files. Installing an efficient anti-virus and keeping it updated, securing your internet connection with strong passwords, avoiding the usage of open-Wi-Fi, performing daily scans and safe browsing can prevent your computer from getting infected and in turn losing data.

Hard Drive Head Crash

One of the most sensitive parts of your computer is the hard Disk and any minimal damage can lead to a great amount of loss. Mishandling the device, accidentally formatting the drive and even internal damages may cause the hard drive to fail resulting in permanent loss of data. According to statistical study 29 percent of data loss emerges due to head crash making it one of the most common cause.

Power Outage

Unforeseen power failure resulting in the sudden shut down of your system can cost you an enormous loss of data. All the unsaved data will be erased and you might have to recreate them. Even consulting professionals won’t guarantee you the recovery of data in this case. Make sure you have a UPS and keep saving your files frequently and install backups. Use an uninterrupted power supply to reduce the risk.

The Liquid Loss

Laptops being the portable type are more prone to physical damage. Spilling fluids accidently can cause a great deal of damage both monetarily and data vise. Be careful with the coffee, and if you have small kids at home, keep the laptop away at a protected distance.

Hardware or System Malfunctions

Hardware or system malfunctions may occur due to electrostatic discharge, cumulation of dust which shortens the life of the components, overheating, controller failure and due to bad disk sectors preventing your computer to read and write. All these factors damage your system which sequentially contributes to the loss of data. Keep your computer in dry and dust free rooms, and safely guard your laptops in laptop bags.

Software Corruption

Not being able to open your file and getting an error message on doing so or the sudden shut down of your system without any reason occurs due to software corruption. Failures in computer program commonly called as software bugs and usage of improper diagnostic tools leads to software corruption. It gives birth to two types of data loss- Detected and Undetected. The detected data loss is less malicious as compared to the silent one as it allows you to correct the error on detection whereas the undetected type silently corrupts your data leaving no trace of it.

Natural Disasters

Natural disasters being the most ungovernable ones can destroy your internal and external devices and cause disastrous data loss. It affects businesses the most. Such disasters cause a lot of expensive losses and one inexpensive way to save your data is by online backup services. You don’t have to worry about the backup services getting affect because online storage providers act on the principle of redundancy and safeguard your data at multiple locations. Don’t wait for any natural disaster to strike in order for you to start thinking of data backups, these disasters come without any warning and you better start saving all your data from the very beginning itself.

Employee Negligence

If you are running your own business, chances of data loss due to employee negligence is more than any other external or internal factors. In the recent times, almost 80% of data Breaches have occurred due to employee negligence. Do not encourage employees to bring their own devices as it becomes difficult for you to monitor their activities. It can lead to unauthorized access of confidential data and altogether puts your business at risk. Hire only professionals with great knowledge, conduct adequate training programs about security and enforce a strong management to avoid such situations.


Burglars sneaking in to your house or office, someone snatching your laptop bag in a crowded place, or forgetting your device somewhere while travelling, you never know what can happen the next second. It will cost you more than just your laptop all your important business data and even fond memories in the form of pictures and videos. Instead of having to weep over such incidents escape this misery by saving your data online and be protective of your device.


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